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Professionals with experience

Job Description

 

Our office Assistant is required to handle all levels of our sales process as well as provide phone coverage and greeting of our guests. As a small company our employee’s need to be flexible and willing to help where needed. A candidate for this position should have a desire to learn new skills and grow professionally.

 

Job Functions

 

  • Process sales orders, purchase orders, invoices and shipping documentation
  • Communicating with customers regarding orders & timelines and vendors regarding lead times & delivery schedules.
  • Open and sort incoming mail to proper staff and making the deposits to our bank & posting checks/payments to our customer accounts in Sage
  • Become knowledgeable about products and our customers
  • Promote the sale of our products to customers and prospective customers
  • Utilize Excel to analyze data and track invoicing of shipments
  • Post bills to our accounts payable system in Sage
  • Record all miscellaneous transactions in Sage
  • Data Entry and organizing office/sales files, as necessary
  • Process and file customer and vendor correspondence accurately
  • Shop for office supplies, both online and in local stores
  • Other duties/projects as assigned

 

Essential Job Requirements

 

  • Education: A High School Diploma or GED is required
  • Experience: One to two years related experience and/or training; or equivalent combination of education and experience
  • Required Skills: Organizational, verbal and written communication skills, knowledge of Microsoft software, with Excel experience required,
    multitasking and detail-orientated
  • Preferred Skills: Knowledge of Sage/Peachtree software, Excel and basic accounting skills, and prior experience dealing with freight procedures, including international freight

 

 

 

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