Office Assistant

Job Description

Our office Assistant is required to handle all levels of our sales process as well as provide phone coverage and greeting of our guests. As a small company our employee’s need to be flexible and willing to help where needed. A candidate for this position should have a desire to learn new skills and grow professionally.

Job Functions

• Process sales orders, purchase orders, invoices and shipping documentation
• Communicating with customers regarding orders & timelines and vendors regarding lead times & delivery schedules.
• Open and sort incoming mail to proper staff and making the deposits to our bank & posting checks/payments to our customer accounts in Sage
• Become knowledgeable about products and our customers
• Promote the sale of our products to customers and prospective customers
• Utilize Excel to analyze data and track invoicing of shipments
• Post bills to our accounts payable system in Sage
• Record all miscellaneous transactions in Sage
• Data Entry and organizing office/sales files, as necessary
• Process and file customer and vendor correspondence accurately
• Shop for office supplies, both online and in local stores
• Other duties/projects as assigned

Essential Job Requirements

• Education: A High School Diploma or GED is required
• Experience: One to two years related experience and/or training; or equivalent combination of education and experience
• Required Skills: Organizational, verbal and written communication skills, knowledge of Microsoft software, with Excel experience required,
  multitasking and detail-orientated
• Preferred Skills: Knowledge of Sage/Peachtree software, Excel and basic accounting skills, and prior experience dealing with freight procedures, including international freight